✈️ Exchange Survival Guide: Series 1- Before You Fly

Nhi Nguyen
Nov 12
2 min read

So, you’ve been accepted into an exchange program at Queen's University? Congratulations!

🌍 The countdown to your new adventure begins, and between the excitement and nerves, there’s one big question: “What do I need to prepare before I fly?”

Don’t worry, we’ve got you covered. This post breaks down the must-dos and must-haves before you board that plane. Let’s make sure your start abroad is smooth, stress-free, and unforgettable.

📄 Important Documents You’ll THANK Yourself for Printing

Before anything else, get your paperwork in order. Trust me, airports and immigration desks love documents, and having physical copies will save you from panic when Wi-Fi fails or your phone battery dies.

Here’s your checklist:

Student Visa/Permit: Your golden ticket to study abroad.
Admission Letter 🎓: Proof that you’re officially enrolled.
Health Insurance Documents 🏥: Because peace of mind is priceless.
Accommodation Confirmation 🏠: Know where you’re staying from day one.
Passport Photocopies 🪪: Keep copies separate from your original passport, just in case.

👉 Pro Tip: Scan everything and upload it to Google Drive or another cloud service—you’ll always have backups.

🧳 Essentials You ACTUALLY Need

Packing for exchange is tricky. You’ll be tempted to bring your entire closet, but remember: you can buy most things there!

Focus on these essentials:

Universal Adapter 🔌: You won’t survive without it.
Prescription Medications 💊: Bring enough for your stay and a doctor’s note if needed.
Seasonal Clothing 🧥👕: Research your host country’s weather before you pack.

🎒 Less is more. You’ll thank yourself when you’re not lugging 30kg of “just in case” clothes through a train station.

💰 Money Matters

Sorting out your finances before departure will save you from unnecessary stress.

Here’s how to get started:

Open an international bank account 💼, or check if your current one works abroad.
Bring a backup credit/debit card 💳 because losing your main card abroad = nightmare.
Download Wise, Revolut, or YouTrip 📱 for fast, low-fee transfers.
Budget for your first month 🏡. Cover rent, groceries, and transportation before your first paycheck or allowance arrives.

💡 Pro Tip: Notify your bank you’re traveling to avoid having your card blocked overseas!

🌍 Final Thoughts

Preparing for an exchange is about setting yourself up for an incredible experience. Take time to organize, double-check your essentials, and remember that every challenge abroad is part of the adventure.

You’re about to make lifelong friends, discover new cultures, and grow in ways you never imagined. ✨

Stay tuned for Series 2: Settling In at Queen's where we’ll talk about culture exchanges, making friends, and adjusting to your new home!

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